technical logistics of relocating

Relocating your business is an exciting event, and typically means that you are either growing or moving into a better area. It is also, however, a lot of work. You need to plan out how you will relocate everything and everyone to the new facility while causing as little disruption to your actual business as possible. This is always a challenge, but when it comes to moving your technical systems, it can be especially difficult. This article will give you a high-level overview of the logistical steps you need to take to ensure your technical systems are moved as seamlessly as possible.

Start Planning Early

One of the most important things you can do to help ensure a successful migration of your IT systems to a new location is to have a good plan of action. This means starting to evaluate your needs and deciding when and how everything should be moved is important. If you are going to have managed IT services professionals helping you through this process, you will also want to get them involved as early as possible.

Audit All of Your Technical Systems and Equipment

When going through the planning phases, you will want to do a full audit of all of your current equipment and services. Having a good understanding of your current technical environment will help you to understand what steps will be required to relocate it. It may also help to give you some additional options.

For example, if during your IT audit you find that your local data storage system is approaching its end of life, you may want to coordinate replacing it during the move. This way you can purchase a new storage system and have it set up and installed in the new location, and avoid the expense and trouble of having to move the old one. Whenever possible, standing up new systems in the new location will allow you to minimize any downtime.

Of course, auditing your systems will also give you valuable information about what needs to be moved, and in what order. This will help to ensure your downtime during the migration is kept to an absolute minimum.

Contact Your ISP and Other Tech System Providers

The last thing you want to do is get all your systems physically moved over to your new location only to find that your Internet connection is not yet active. Another potential issue is that your cloud services provider has your access locked by IP, so you cannot log into the systems until they make a change. The point is, you need to understand all of the different external service providers you use for IT and what, if anything, they will need to do to ensure your new location is ready to go when you move in.

Prepare to Safely move Physical Equipment

Moving computers, servers, routers, and other technical equipment is quite a bit different than moving furniture and other non-electronic devices. Make sure you have enough boxes, static protection wrapping, and waterproof packing materials to ensure you can pack everything up and relocate it safely no matter the weather.

Evaluate Cybersecurity at the New Location

A lot will be changing when you move to your new offices, so it is a good idea to plan a full cybersecurity evaluation for your move. The last thing you want to do is have your business successfully move to a new location, only to leave yourself open to a cyber attack or data breach. It is a good idea to have a managed IT services provider perform an annual security audit anyway, and this is the perfect opportunity to have it done.

Make Sure Your Relocation is a Success

Taking a little extra time to make sure you have really thought through how you will relocate to your new facilities is critical. Getting all the logistical requirements in place ahead of time will help you to avoid a lot of headaches and serious risks when moving day arrives.


Need Help with Your Logistics?

GSDSolutions provides managed IT services in the Bay Area and the central valley. Our experts know just how to help you plan for a move and make sure the IT side of things go smoothly. We’ll help you coordinate your equipment moves, take care of network setup, and install your equipment in your new location so you can minimize disruption to your business.

Gives us a call at (650) 282-7695, send us an email at, or click the button below and fill out this contact form today to set up a free, no-obligation consultation – we’d love to help!

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